Superintendent Job Description

Viking’s Construction Superintendents are the Company’s primary representatives in the field. They are responsible for ensuring the project is constructed in the field with safety, schedule, quality, and budget as the primary measures of performance. As Viking’s most visible representative in the field, our Superintendents are also directly responsible for propagating and encouraging Viking’s core values of People, Positive, Performance on every job that they manage. 

Position-Specific Requirements & Conditions

• ADMINISTRATIVE CAPABILITY & EXPERIENCE REQUIREMENTS: The following requirements constitute the basic capability and experience requirements requirements associated with the Superintendent position.

• • Proven experience as a commercial Superintendent (minimum 3 years experience)
  • Valid Driver’s License and clean driving record
  • Ability to pass Federal background check
  • Ability to work independently 
  • An ability and passion for working collaboratively
  • Demonstrating experience in leading and mentoring in project tasks
  • In-depth knowledge and understanding of construction procedures and trades
  • Outstanding verbal and written communication and negotiation skills
  • Ability to write clear and professional reports and correspondence, including emails
  • Ability to speak effectively before groups of employees, clients, or consultants
  • Ability to calculate figures and amounts and apply basic algebra and geometry
  • Ability to interpret Viking’s policies
  • Knowledge in MS Office, GSuite, Bluebeam, Procore, and/or pertinent web application skills at an intermediate level
• PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • This position involves work at a construction site where duties will be performed both indoors  and outdoors.
  • Overtime and evening may be required to meet project deadlines and schedules
  • Dexterity of hands and fingers is required to operate a keyboard, mouse, and other computer equipment.
  • While performing the duties of this Job, the employee is regularly required to stand and walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear.
  • While performing the duties of this Job, the employee is occasionally required to sit; lift and/or move up to 50 pounds. 
• WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• • While performing the duties of this Job, the employee may be regularly exposed to wet and/or humid conditions; moving mechanical parts; fumes or airborne particles; outside weather conditions; extreme cold and extreme heat.  
  • While performing the duties of this Job, the employee may be occasionally exposed to toxic or caustic chemicals; work at heights; risk of electrical shock; risk of vibration; and both sustained and sudden impulse noise. 

Viking is an EOE/Affirmative Action/M/F/Veteran/Disabled employer.

COMPENSATION: For most Working Superintendents (individuals who perform carpentry work as well as the responsibilities described in this document) this position is typically an hourly position, subject to representation by the Union Brotherhood of Carpenters (UBC) and qualifying for overtime and premium time pay. Viking is a Signatory Contractor, and all employee Carpenters must be UBC members. Viking can assist any potential/future union members with entry to the union. It is a simple and easy process. Our local council is the Northwest Carpenters Union, which is affiliated with the UBC.

Under the direction of the General Superintendent and under guidance of the Project Manager of the project(s) to which they are assigned, and in conjunction with Site Safety & Health Officer, Quality Control Manager, and Project Engineer, the Superintendent works to perform the following functions:

Administrative

• BUDGET DEVELOPMENT: Work closely with the Project Manager to help develop the budget including establishing reasonable duration estimates and estimated labor budgets, finalizing estimator’s initial material takeoffs to establish a materials procurement plan, and supporting the Project Manager and Project Engineer as needed to assist with materials pricing negotiation and buyout. 
• PROJECT MARGIN: While adhering to Viking’s core values and mission, especially as they pertain to client satisfaction and the delivery of a quality product, manage the performance of each project to facilitate both the immediate and long term success of the company through the realization of maximum feasible margin. Maintain strict adherence to the project budget and track real performance against the budget throughout the project. Work to maximize profit by saving and reducing costs across all areas of the project by realizing and capturing all available savings in the five (5) functional areas of the Budget: Labor, Materials, Subcontractors, Equipment, and Other (LMSEO). 

• • Labor: Control labor costs by ensuring efficient and effective scheduling of labor. Ensure adequate training and instruction in job-specific tasks. Ensure that all required materials, tools, equipment and information are available to support efficient task completion. Ensure production levels meet or exceed budgeted levels. Eliminate rework by inspecting the work of all labor.  Ensure the proper labor is assigned to the proper tasks. Use the lowest-cost labor type possible for each task as feasible while maintaining quality and production goals. 
  • Materials: Control material costs by ensuring proper planning, procurement and staging of materials. Ensure all materials are in strict conformance with specifications to avoid costly rework. Ensure all materials are the most cost effective materials that are acceptable and appropriate for the contract requirements. Maintain proper and secure storage of all tools and equipment on the jobsite.
  • Subcontractors: Control subcontractor costs by ensuring strict adherence to the contract requirements. Ensure subcontractor personnel understand all subcontractor requirements and responsibilities under the contract. Do not allow change order requests for items in subcontractor’s original scope. Ensure subcontractor complete all activities and tasks within their scope, including their portion of general conditions requirements such as cleanup and housekeeping. Ensure trade damage that impacts the overall schedule and other trades is avoided. When trade damage occurs, ensure responsible party pays for damage.
  • Tools & Equipment: Control tool and equipment costs by ensuring efficient and productive use of tools and equipment. Ensure use of rental equipment is efficient and well planned in order to avoid idle time while on rent. Control inventory and tracking of all tools and equipment on the jobsite to avoid theft or loss. Maintain proper and secure storage of all tools and equipment on the jobsite.  Ensure that Pacific Rental & Supply, LLC is the first consideration for all tool and equipment rentals. 
  • Other: Control other costs to the greatest extent possible, including Field Office Overhead and Home Office Overhead. This is accomplished by strict compliance with Viking’s policies, processes, and procedures, which are designed to ensure efficient processing of all elements across various departments and functions. This includes working to eliminate additional overhead by taking all appropriate measures to shorten task durations, and by extension, overall project durations. 
• SCHEDULES: Assist the Project Manager and Project Engineer in the creation, verification, distribution, updating, tracking, and maintenance of project schedules. Take necessary action to obtain buy-in from all schedule stakeholders and ensure project schedules are maintained and communicated to the appropriate parties in a timely and regular fashion. Direct appropriate action, as required, to recover slippage and lost time. Prevent and mitigate negative financial impacts related to project schedules. Through regular communication with stakeholders and examination of the project schedule, work to maximize efficiencies in the project schedule. This will include:
  • Master Schedule: Assist the project team in gathering input and creating the Master Project Schedule. This schedule will describe the overall project schedule and will establish the Work Breakdown Structure (WBS), Critical Path (CP), phasing, and project milestones.

• • Phase Scheduling: Utilize Pull-Planning methodologies to schedule individual phases of the project. Build each phase around milestones established by the Master Project Schedule. Encourage subcontractor and consultant buy-in and scrutiny of individual activities to maximize efficiencies and shorten project durations. 
  • Look-Ahead Scheduling: Complete short duration look-ahead schedules during weekly planning sessions that include the entire team. Use these sessions to identify and address constraints such as trade-stacking, space availability, shared equipment usage, and others. 
  • Commitment Scheduling: During the weekly planning session, review the schedule for the following week and gain commitment from all parties to complete the tasks according to the look-ahead schedule. Refine the schedule as necessary. 

• • Plus/Delta Evaluation: During weekly planning sessions, evaluate what went well the previous week (plusses) and what did not go well (deltas). Ensure that the root causes are identified and incorporate strategies to repeat plusses and avoid deltas into future work.  
  • Communication & Enforcement: Ensure that all stakeholders and the Viking project team is aware of the schedule and all updates in real-time. Enforce strict adherence to mutually agreed activity durations, phasing, and space utilization throughout the project.
• CLIENT INTERFACE: Function as the main on-site point of contact with client’s on-site representative. Provide frequent interactions and service to build positive relationships and future work opportunities. Work to quickly resolve site concerns for the Owner and/or Owner’s Representative. Actively work to meet or exceed client’s expectations to deliver projects on time and within budget. Work closely with the Project Manager to ensure that they are informed of all developments on-site and are capable of having informed discussion with client project management staff. Provide daily detailed updates and real-time updates for any issues encountered on the project.
• RELIABILITY & PUNCTUALITY: Exemplify the reliability and punctuality that we expect from our employees and subcontractors. Maintain a presence at the site throughout the completion of all construction activities, or to work with the General Superintendent to ensure that any absences are covered by another suitably qualified Viking representative. Open the jobsite at the beginning of the shift and secure and close it at the end of the shift. Act as the emergency point of contact for the project and be prepared to respond to any emergent issues related to the scope of work. Supervision by qualified Viking personnel is required on all projects at all times, with no exceptions. Allowing subcontractors or personnel to work unsupervised is grounds for immediate dismissal. 
• LOGISTICS: Develop and implement the Logistics Plan for the project, ensuring that all ingress and egress, laydown, haul routes, safety zones, parking areas, Jobsite offices and yards, and other logistics items are clearly defined and communicated to all.
• PROJECT ENGINEER MANAGEMENT: Direct Project Engineers assigned to projects. Provide clear direction and timeline for all tasks. Provide ongoing feedback of work performance, and actively engage in improving the performance of each Project Engineer.  
• REPORTING & FEEDBACK: Provide the Project Manager with effective real-time feedback on the performance of your projects in relation to financial performance, schedule, quality, risk, productivity, and safety, and general aspects of the project. Similarly, immediately inform the Project Manager when any site condition, potential change, or other event or potential event may impact the financial performance, schedule, quality, or other aspect of the project or may lead to increased risk or a potential safety issue. 
• CONTRACT DOCUMENTS, DRAWINGS & SPECIFICATIONS: Assist the Project Manager and Project Engineer with the collation, maintenance, distribution, understanding and interpretation of contract documents including project drawings, specifications, take-offs, bonding/insurance documents, and details for subcontractors and craft persons. Assist the Project Manager and Project Engineer in ensuring the maintenance of a Single Source of Truth (SSOT) in regards to all contract documents that represents the only source of authoritative direction on how to build the project and includes clearly annotated and linked current versions of all relevant changes including RFI responses, Architect’s Supplemental Instructions (ASIs), change directives, change orders, schedules, logistics plans, and other relevant changes. 
• CHANGES: In conjunction with the Project Manager and Project Engineer track and manage changes, including ensuring that information pertaining to pending changes is relayed to the Project Manager to allow for timely and complete notification to the owner, assisting in the preparation of all Rough Order of Magnitude (ROM) pricing, ensuring adequate subcontractor coverage for any changes to the scope of work, assist the Project Manager in ensuring all pricing is prepared and submitted as required. Ensure all deadlines are discussed and identified among the project team. All change pricing must be reviewed by an estimator prior to submission to the client. 
• SUBCONTRACTORS, VENDORS, SUPPLIERS, & CONSULTANTS: Schedule, coordinate, and supervise subcontractors to ensure strict compliance with the schedule, coordination, quality, safety, and production requirements of the job.  Ensure efficient and effective coordination and communication among all subcontractors to ensure proper sequencing and flow of work to achieve quality and production goals.
• SUBMITTALS: Review and comment on all submittals prior to submission for client review. Ensure that all material and equipment has been submitted to and approved by the client prior to incorporating into construction. Ensure that all material and equipment deliveries match the items submitted to and approved by the client and match the order. Ensure that all deliveries are damage free. Document damage for claims when damage occurs. Ensure that all material and equipment are handled, stored, and installed in accordance with approved submittals.
• REQUESTS FOR INFORMATION (RFIs): Manage and delegate the creation, distribution, tracking, and implementation of RFIs with the assistance of the Project Manager and Project Engineer as needed. 
• MEETINGS: Direct and manage the scheduling and coordination of project meetings, including creation, recording, and distribution of meeting agendas and minutes with the assistance of the Project Manager and Project Engineer. Address major issues as needed in project meetings. Superintendents must be present at all Owner/Architect/Contractor (OAC) Meetings unless previously arranged with the Project Manager.
• PROCUREMENT: Direct and manage the pricing, procurement, logistics, delivery, and tracking of all materials, equipment, ancillary services, and related items. Ensure procurement meets budget expectations for the project. Work to prevent cost overruns and mitigate negative financial impacts to the firm when cost overruns occur. Work diligently to ensure that each project is profitable. 
• DOCUMENTATION: Ensure proper documentation of all project-related communications (including those generated by Viking, client, subcontractor, and any other related party), including daily logs, records of conversation, transmittals, safety plans, phasing plans, schedules, signage, and other materially significant project communications. 
• REGULATORY COMPLIANCE: Ensure that all Viking, subcontractor, and consultant employees comply with all applicable Federal, state, and local regulations.   
• PROJECT EXECUTION PLANS (PEPs): Assist the Project Engineer, Quality Control Manager, and Site Safety & Health Officer in the creation, distribution, maintenance, and updating of PEPs including Logistics Plans, Phasing Plans, and other project-specific plans. Direct and ensure the appropriate implementation of the plans.
• SECURITY & ACCESS: Ensure proper site access by coordinating all security badging activities and notification & scheduling activities related to security and access.  Confirm acceptance with Facilities personnel and Owner’s Representatives.
• CLOSEOUT: Assist the Project Manager and Project Engineer with the project closeout phase by requesting, collecting, collating, and transmitting all project closeout submittals as required by contract. Provide assistance and direction to the Project Engineer in the completion of all internal project closeout requirements as detailed in the Master Project VSM Checklist. 

Quality Control (QC)

• WORKMANSHIP: Ensure that all work is consistently of the highest quality and constructed using high quality material that is not damaged or defective. Immediately direct the removal and recompletion of any work that does not meet the quality standard established by Viking and project specification.
• QC PLANS: Assist the Quality Control Manager, Project Manager and Project Engineer in the creation, distribution, maintenance, updating, and implementation of Design and Construction Quality Control Plans.
• SUBMITTAL REVIEW: Assist the Quality Control Manager in ensuring that the Quality Control system as it relates to submittals is functioning appropriately and that the final product strictly complies with contract requirements. 
• PERMITS: Working in tandem with the Project Manager, direct and manage processes to apply for, receive, track, maintain, post, and ensure successful closure of all Permits, including Government Permits such as Building Permits, Street Closure Permits, Right of Way Permits, and Trade Permits, as well as Owner Permits such as Utility Shutdown Requests, Confined Space Entry Permits, Above-Ceiling Work Permits. This work should also be completed in conjunction with the Quality Control Manager, Site Safety & Health Officer, and Project Engineer in accordance with the roles and responsibilities outlined at the outset of each project.
• PUNCH LISTS & REWORK: In conjunction with the Quality Control Manager  and Project Engineer, direct the creation, assignment, tracking, approval, and closeout of all punch list and rework items. Ensure determination of root cause for all punch list and rework items through root cause analysis process. Ensure resulting lessons learned are properly communicated to the Project Manager who will manage their incorporation into Viking processes as part of the firm’s Continuous Improvement Process (CIP).
• INSPECTIONS & TESTING: Work with the Quality Control Manager to schedule, coordinate, record, report, and close out all inspections and testing. 

• QUALITY CONTROL MANAGER: In many instances Viking’s Superintendents also fill the role of Quality Control Manager on the project to which they are assigned. In those instances, the Superintendent also fills the roles and responsibilities associated with that position. For more information, please see the Quality Control Manager Job Description. 

Environmental, Health & Safety (EHS)

• EHS PROJECT EXECUTION PLANS (PEPS): Assist the Project Engineer and Site Safety & Health Officer with the creation, distribution, maintenance, updating, and implementation of EHS Project Execution Plans (PEPs) including, but not limited to: Site Specific Safety & Health Plans, Accident Prevention Plans, Infection Control Risk Assessments (ICRAs) and Proactive Construction Risk Assessments (PCRA), task-specific plans (Fall Protection Plans, Crane Lift Plans, etc.), Activity Hazard Analysis.
• HAZARD COMMUNICATION: Assist the Project Engineer and Site Safety & Health Officer with the collection, organization, and effective use of required Safety Data Sheets (SDS) and the corresponding Hazard Communication Inventory.
• EHS DOCUMENTATION: Assist the Project Engineer and Site Safety & Health Officer with the creation, distribution, collection, and storage of all EHS related project documentation, including but not limited to: EHS plan components, activity hazard analysis, hazard communication inventory and SDS, inspection records, orientation records, training records, meeting records, disciplinary records, incident/accident/near miss records, investigation records, and waste tracking reports. 
• AUDITING/COMPLIANCE: Assist Viking’s EHS initiatives by ensuring onsite compliance through EHS inspections that become part of the project record. 
• SITE SAFETY & HEALTH OFFICER: In many instances Viking’s Superintendents also fill the role of Site Safety & Health Officer on the project to which they are assigned. In those instances, the Superintendent also fills the roles and responsibilities associated with that position. For more information, please see the Site Safety & Health Officer Job Description.